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Tax Facts

For Household Employers:

  • Must register with the Federal and State taxing authorities to obtain Tax ID Numbers

  • Maintain current employee file with completed documentation such as: Form W-4 Employee's Withholding Allowance Certificate, and Form I-9 Employment Eligibility Verification

  • Comply with State New Hire Reporting Requirements

  • Choose pay cycle: Weekly, Bi-Weekly, Semi-Monthly, or Monthly

  • Withhold and match FICA taxes for employees earning above $1800 in one calendar year

  • Withhold Federal and State income tax at the request of the employee. Note, it is not required to withhold income tax unless the household employee requests employers to do so; however, employees are liable for the taxes and must make arrangements to pay it on their own if they opt not to have it withheld from their paychecks throughout the year

  • Remit Federal and State withholding and employment insurance premiums based on the frequency assigned by the each applicable authority

  • Prepare Form W-2 Annual Wage and Tax Statement for employees

  • Report Wage and Tax information to SSA annually

  • Prepare Schedule H and remit taxes accordingly

  • Adjust personal tax withholdings with their employers, or make estimated tax payments to absorb the tax liability incurred when hiring a household employee

  • Contact your State Worker's Compensation Board to find out the requirements on maintaining a workers compensation policy.

 

  • Nannies
  • Housekeepers
  • Private Nurses
  • Home Health Aides
  • Gardeners
  • Personal Assistants
  • Etc...
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